Our Product
Area Council
Management System
ACMS
Empowering Local Governance with Smart Technology
Our robust Area Council Management System (ACMS) designed to streamline and digitize the operations of local government councils. Our platform enables Area Councils to efficiently manage administrative tasks, drive community development, and deliver essential public services with transparency and accountability.
Whether it’s revenue collection, staff administration, or project monitoring, our system provides a centralized solution that transforms manual processes into seamless digital workflows.
System Features
Flexible Tax Structure
Custom Tax Payment Types
Create unlimited tax categories (Property, Business, Market, etc.)
Set different rates for each category
Configure payment rules and penalties
Define validation requirements
Configurable Payment Frequencies
Set daily collections for market vendors
Weekly payments for temporary businesses
Monthly or yearly options for established businesses
Automatic due date calculations
Entity Type Categorization
Hierarchical business classification
Custom fields for different entity types
Automatic rate application based on category
Built-in validation rules
Automated Arrears Management
Configurable grace periods
Automatic penalty calculation
Payment plan generation
Defaulter notification system
Smart Collection Features
Digital Receipt Generation
Unique QR-coded receipts
Automatic numbering system
Multiple copy generation
SMS/Email receipt options
Multiple Payment Methods
Cash collection with immediate digital recording
Mobile money integration
Bank transfer tracking
POS terminal integration
Offline Collection Capability
Work without internet connection
Automatic synchronization when online
Conflict resolution system
Data integrity checks
Geographic Information System (GIS) Integration
Tax Entity Mapping
Visual Entity Management
Color-coded entity types on map
Click-through entity details
Status indicators (active/inactive/defaulter)
Historical location tracking
Advanced Filtering
Filter by payment status
Entity type filtering
Collection period analysis
Revenue heat maps
Collection Tracking
Real-time Collector Monitoring
Live location tracking
Time spent at each location
Collection amount tracking
Route replay functionality
Performance Analytics
Collection efficiency by area
Collector performance metrics
Coverage analysis
Time-based comparisons
Financial Management Suite
Comprehensive Accounting
Double-Entry System
Automated journal entries
Multi-level chart of accounts
Real-time balance updates
Audit trail tracking
Bank Reconciliation
Statement import functionality
Automated matching
Discrepancy highlighting
Reconciliation reports
Budget Management
Department Budgeting
Bottom-up budget creation
Approval workflows
Budget revision tracking
Performance monitoring
Expense Control
Pre-approval workflows
Budget availability checks
Commitment tracking
Variance analysis
Asset Management
Asset Registry
Detailed asset cataloging
Location tracking
Maintenance scheduling
Depreciation calculation
Project Management Integration
Project Financial Control
Budget allocation
Expense tracking
Milestone payment management
Cost-benefit analysis
Document Management
Centralized document storage
Version control
Access control
Audit trail
Key Benefits
Revenue Optimization
Reduced Leakage: Digital tracking ensures all collections are recorded
Collection Efficiency: Route optimization and real-time monitoring
Defaulter Management: Automated reminders and escalation
Revenue Forecasting: Based on historical data and trends
Operational Efficiency
Automated Workflows: Reduced manual intervention
Real-time Monitoring: Immediate access to collection data
Resource Optimization: Better allocation of collectors
Paperless Operations: Digital documentation and approvals
Technical Infrastructure
System Architecture
Web Application
Laravel-based backend for robust processing
Modern React frontend for responsive UI
RESTful API architecture
Real-time WebSocket updates
Mobile Components
Progressive Web App for collectors
Offline-first architecture
Background sync capabilities
Location services integration
Data Security
Access Control
Role-based permissions
Multi-factor authentication
Session management
Activity logging
Data Protection
End-to-end encryption
Secure backup system
Data retention policies
Compliance monitoring
Technical Features
System Architecture
Role-based permissions
Multi-factor authentication
Session management
Activity logging
Security
Role-based access control
Audit logging
Encrypted data storage
Secure authentication
Integration Capabilities
Banking system integration
Mobile money support
SMS notification system
Email reporting
Investment Return
Revenue Increase
Expected 30% reduction in revenue leakage
Improved collection efficiency
Better arrears recovery
Cost Savings
Reduced operational costs
Optimized collector routes
Automated processes
Paperless operations
Efficiency Gains
Faster reconciliation
Real-time reporting
Automated compliance
Better resource allocation
Support and Maintenance
Technical Support
24/7 helpdesk
Regular system updates
Performance monitoring
Data backup
Training
Initial staff training
Regular refresher courses
Documentation
Knowledge base
